Where should you go? Are there other groups internally that need to break out for smaller retreats or team-building based on what you learned? Start a free trial to see what it can do for you. We run a short survey after every retreat, and thats one of the first things we look at as we start planning the next one. Corporate retreats give you the chance to clarify your companys goals and missions, employee roles, and your company culture while offering a team bonding experience outside of the office. And its helpful to have these on file going forward (in case you someday want to send cupcakes to Megan in Italy, youll know they have to be vegan!). When planned with intention and consideration, a company retreat provides an authentic opportunity to boost employee happiness and build a strong, connected culture and it shouldnt require a six-figure spa bill to pull it off. While youre planning, consider how many meals per day youll want to provide. Corporate retreats are a growing trend in the corporate world, and it is no coincidence why. Connect with her on Twitter and LinkedIn. For our fall retreat this year, to a resort in Cancn, Mexico, we aimed at keeping our budget under $2,300 per person. Now that we have an understanding of the importance of retreats and the different kinds you could plan, lets talk about how to organize them and what you might need. Our design team always creates memorable (and adorable!) After that, we stepped it up and stayed on a ranch in Colorado. company retreat swag weve done T-shirts, pins, totes, backpacks, temporary tattoos and other fun mementos. It can be challenging to pick something that makes everyone happy, but sitting in a remote hotel to listen to lectures in an area where theres nothing to do wont have your team jumping for joy. Who should come? Teams using Help Scout are set up in minutes, twice as productive, and save up to 80% in annual support costs. Factor this into your budget up front.
The last thing you want to do is plan a ski event when theres a chance the snow will be melting, or a trip to Florida right in the prime of hurricane season. Have a question? This takes time, so try to give people information a minimum of three months in advance. We write about all things company retreats and hope that our expertise and experience helps you feel more confident to plan the perfect offsite! We carefully estimate flight costs, accommodations, meals and incidentals, all the way down to AV costs, airport transfers, gratuities and of course, swag! Its also a great way to build excitement beforehand and get the whole team invested in having a fun and productive time together. Do you want a venue that is close to your offices or do you want to travel to your companys headquarters? At Help Scout, were rethinking how to plan a company retreat the goal is to produce thoughtful, effective getaways that spur productivity, juice up morale, and lead to more meaningful relationships. Looking to plan a luxury retreat for executives or do you want to plan an all-hands retreat for your entire work team? One of the most useful things I learned as a high school teacher was the concept of differentiated instruction not every student learns the same way, so the act of teaching benefits from a variety of approaches to present any given topic. If youre interested in an offsite retreat but dont want to deal with the planning process, let Offsiter do it for you! Plan an over-the-top casino night themed event after your long day. In addition to all-hands meals in the hotel, we also break the team up into dinner groups and send them out to various restaurants around the city, so everyone gets a chance to interact with folks from different teams. We ask team members to research their own flights and run their proposed itinerary past planners from our People Ops and Customers teams. An offsite retreat can help your company take time to reset and focus in on its strategic goals. Think about whose economies youre going to support and make sure your team feels safe and comfortable traveling to those regions. Will people be taking notes? You also need to make sure that youre accounting for all dietary and allergy needs, so survey your team about their restrictions before you hire a caterer.. ), weve broken down the process of how to organize a corporate retreat and tips and tools that can help you along the way., Company retreats should strike that perfect balance of work and fun, and shouldnt feel like a typical office meeting that just happens to be in a new location., This means that a little more thought needs to go into planning the retreat, and that youll need to take 3 key factors into consideration when you start planning. We also have locations in major cities all over the United States. -bZbTL5xd-20200818-174853.jpg)
There are multiple considerations that come into play when deciding where to bring your team. An impeccable hotel that pays attention to detail will wow your employees, raise morale from the start, and encourage everyone to bring their A-game. What are the different skills and comfort levels of your team members? People are still talking about it. Something went wrong while submitting the form. Read on for tips and tricks! Does the hotel have plenty of breakout spaces for team meetings? Did you know that businesses with high morale outperform their counterparts by 20%? Fortunately, most major airlines offer discounted car rentals if you book them while youre arranging your flight. In order to help you plan the retreat that your business needs (and that your employees deserve! What needs to be in the room for a productive work session to happen? When planned and organized correctly, it relieves stress, sparks inspiration, creates time to reflect, and most importantly boosts company morale. Reinforce company goals, your brand, culture, networking, and communication with team building activities that are created specifically for your company and event. All of this makes it possible to plan enjoyable and rewarding retreats that your entire staff will love, which is always the end goal to keep in mind., Interested in discovering more ways to increase employee engagement and improve team collaboration? Thats the first question you should be asking yourself.
In addition to work, companies try to foster team building and psychological safety among team members. After youve locked in your venue and your lodging, you need to hire a caterer to cover your meals if the venue hasnt included that already. But Theres a special magic that happens when we get the entire team together in a room, on a ski slope, or in a bowling alley on our retreats. Click here or call us at 1.800.366.0603 to speak with one of our event organizers. Travel & Destination Events
At Offsiter, we like to think about execution in the following categories. This guide will take you step-by-step through the process, saving you a lot of time and headaches trying to figure it all out. During the retreat, Slack can be a huge help to rally everyone in the lobby or to send schedule updates in real time.
If your company has never retreated before, start small.
While it might seem appealing to travel to a five-star tropical resort thats only accessible by helicopter, weve learned that getting to the retreat location is as important as the retreat itself. Retreats are planned according to your companys needs and goals. For non-remote teams, an offsite retreat can help shake up the status quo and get creative juices flowing in an environment thats not the same old office. While this can be a lot for an office managers to keep up with, travel booking sites like Travelocity and Kayak have consolidated booking, giving you lower fares when you book transportation and lodging together., Corporate travel tools can also be invaluable for larger corporations, allowing you to set travel budgets for each individual employee and allowing them to schedule their own flights and other accommodations that works best for them. Looking for some other retreat activities? Want to blow your employees away? It can be tough to know where to begin, let alone how to go from planning to executing a meaningful experience for your team. From destination management, to entertainment, catering and design, our team is here to assist from start to finish. Planning, organizing, and hosting a great corporate retreat can be rewarding, but it can also be stressful.
Work retreats can be used for training, leadership development, team-building, networking, conferences, and even for branding and marketing. In the past, weve coordinated bike rides, beer and wine tastings, soccer games, museum visits, cooking classes, street art tours, treasure hunts, game nights, and all kinds of other fun stuff! Its how we decide whoas a teamwe want to be, and how we can reinforce our cultures values in everyday practice. At this point, youve gotten most of the difficult logistics taken care of, and now its time to start planning more of the fun stuff: activities and retreat events. How will you ensure people are really hearing what youre saying? You might not always know what to expect, so whenever you do find yourself tasked with planning an offsite retreat, our ultimate guide will be here to lead you every step of the way. https://liberationist.org/how-to-make-the-best-out-of-a-team-offsite/, https://hbr.org/2006/06/off-sites-that-work, https://www.northstarmeetingsgroup.com/Planning-Tips-and-Trends/Site-Selection/Meet-Local-Small-Meetings, https://whova.com/blog/things-consider-when-choosing-event-venue/, How to Plan a Successful Team Offsite or Retreat, How to Facilitate Your Best Offsite Meeting Ever, NASA team learning from Ocean City Beach Patrol, Check out our planning services and get ahold of us to learn more about what we offer. Just be crystal-clear on which activities are mandatory and which are not. Scheduling team-meeting time is also great for big-picture visioning and strategizing, which energizes everyone to return to their remote offices with refreshed goals and attitudes to execute. Youll have a better understanding of what worked, what didnt, and how you can build off of breakthrough events going forward. Before the retreat, we host a retreat Q&A for all retreat newbies. (Click here to find out how you can take advantage of your event for marketing and branding.) Company retreats show your work team that you care about them and appreciate their hard work and dedication. Organize a fun and exciting Escape Room to encourage leadership and to work together. with vendors? Does any content created at the retreat need to be collected, organized, or distributed? Youll also want to avoid asking people to travel when theyre most likely to be responsible for childcare (theres no school in the summer, for example), or during a major holiday like Christmas when most of your staff wouldnt be willing to come.. Use the groups goals and DNA as a foundation to brainstorm and test ideas. Just hoping to get out of the office with a group? This methodology allows us to curate unique experiences for each team and avoid otherwise cookie-cutter field trips. A shortlist of things to look for when selecting a venue include: Looking for help planning your next corporate retreat? Listen to your group directly to understand their goals and ambitions for the offsite. At Offsiter, we leverage our access to unique venues and people to curate meaningful, one-of-a-kind experiences for our groups. And youll never know until its too late that someone on your team might get motion sickness, so the less time on a bus, the better. Time of year is crucial for retreats, and will take a little extra research if youre going outside your immediate area. Some team members may be planning their sabbatical or parental leave. To determine a budget, consider your company size and where you want to go. One other factor we try to be aware of is that politically, we need to ensure all of our team members can travel safely and be admitted without hassle to the countries where were traveling. Turn to Flok. Team-building retreats are great for bringing employees together and boosting morale. Identify where your team is at, where it needs to be, and how to get there. Figuring out each others personalities face to face offers helpful information to take back when we resume our largely text-based communication. How far should you go to get to your destination? Make It a Success with These 8 Pro Tips, IDEO Stories Eight tips on running a great team offsite, Business 2 Community 11 Ways to Achieve More From Your Strategy Off-Sites. How do you take 100 people with different tastes, requirements and preferences and successfully plan for food, fun, and ways to recharge that theyll all enjoy? Figuring out group meals can be one of the most daunting yet exciting parts of retreat planning. As your company gets larger, getting your team where they need to be can feel like herding cats. Luxury retreats, all hands retreats, leadership retreats, and team-building retreats are some of the many retreat ideas that bring your company together while allowing you and your employees time out of the office for both work and play. For small teams under 10, well-designed Airbnbs or villas are a great option. Employees will have a great time participating in some healthy competition while blowing off some steam. Best of Best Event Production The bigger the minimum, the cheaper the rates. Who is assigned to each content block? Miami, FL Depending on your company goals, you may have allocated unstructured free time as part of the retreat agenda. How To Plan A Corporate Retreat: A Step-by-Step Guide, Workspace and meeting rooms with suitable tables and outlets, AV setup in case youre hosting all-hands or C-level presentations throughout the retreat, Select team building activities that you can split off into smaller teams to do, such as cooking classes or scavenger hunts, Provide options for more active opportunities (e.g., hiking, yoga, water sports) as well as laid-back ones (e.g., board games) to accommodate for peoples preferences and comfort levels when it comes to icebreakers, Consider hosting un-conference talks where team members volunteer to give chats about specific areas of expertise, Get (a little) personal by hosting sessions where team members share a bit about themselves outside of work (about their family, where they grew up, where they went to school, etc). These are two great articles: Picking a location- https://www.northstarmeetingsgroup.com/Planning-Tips-and-Trends/Site-Selection/Meet-Local-Small-Meetings, Selecting a venue- https://whova.com/blog/things-consider-when-choosing-event-venue/. While your event is focused on your business and its goals (such as new training or meeting to discuss budgets) you can still create a retreat that is an absolute blast. Develop a theme and curate an agenda around meaningful content and events. Floks got you covered. Keep in mind that if your team is flying in, youll need to book their flights and transportation from the airport to the venue and back again. Want to mix entertainment and catering? These details are critical whether you work together in an office or youre a remote team, like we are. Weve found that surveying everyone on your team before the retreat about food allergies or dietary restrictions goes a long way to ensure restaurant selections meet everyones needs. It increases the budget, but weve found that our team appreciates some quiet time and the chance to recharge alone. Need more help? Some great examples include the following: Planning a corporate retreat can feel a little overwhelming, but having the right tools, resources, and planning processes at their disposal will make a world of difference. Not only are they an expert in what youre trying to accomplish, but are they a good fit for your teams culture and group dynamic? New York, NY, Expanding Talent w/ Roadshows A cool venue and scenic location doesn't matter if your retreat is boring and irrelevant. Then comes the planning. (For example, your team might take a communication assessment before the trip, and an outside facilitator could come and present the results to everyone.). If you dont have the bandwidth internally, consider going with a company like Moniker, who can help with all the research, logistics, planning and even on-site staffing of your next retreat.). Whats new and exciting? If, however, you just want to give your team some fun time away from the office for casual team building, then a quick day or two should suffice..
We know that traveling in a pack can be difficult, so use the resources in this guide to help you execute a big retreat on a small scale. Planning a company retreat that leaves your team invigorated has its challenges, and with several under our belt, weve learned a great deal. Whats next? Ready to 2x your global engagement at your next event, with Ox stress? Employees will think theyre at a real casino with poker and blackjack tables and even some classic games like baccarat. Make Hoppier your unfair advantage today, schedule a demo, How is your staff going to get to, from, and around the retreat area? Does anything require immediate action internally? A special treat for your company retreats creates an inclusive and positive work environment. Getting our entire team together on the right day and time takes organization and patience. Safely and efficiently. Decorate and design your party with your logo, colors, and success. Below, we break down the nuts and bolts of planning a corporate retreat that fits your budget and team goals. Your best bet is to ask the venue for local recommendations or to check out the review sites for reliable caterers.
Retreats can also improve morale and motivate your entire staff, making them a worthwhile investment. Remember that traveling during the shoulder season can save you some dough, and that if you have teammates all over the world, its nice to switch up locations that way, everyone takes turns having to take longer versus shorter flights! Keep in mind that the goal here is to strip away the corporate elements of the workplace to allow space for more fluid, informal bonding. Some of our favorites include. Check out our planning services and get ahold of us to learn more about what we offer. We structure time for each team to meet, as well as cross-team meetings. Click here to contact an event planner near you. In the event you do have people who are dying to sing karaoke, make it happen, but make it optional. Trying to book a venue, lodging, or a caterer for 20 employees will be a lot easier than trying to do the same for 500 employees., Lets take a look at the 6 different steps you need to take when planning and a few tools that can help., The retreat venue can be almost anything that you want; you can rent out a huge conference space in a large resort, or opt for a day at a local national park., When considering venues, think about what your team would be interested in, what works with your budget, and what you think works well with the purpose of the retreat. If possible, create an agenda for your staff and give it to them as early as possible so they can know what to expect.. Creating intentional space Where is the work being done? Its still a retreat after all, and not entirely a vacation. A retreat doesnt just require planning on your end; anything outside of your staffs normal routine requires that you give them a heads up far in advance, especially if travel or unusual hours are involved. As the experience economy continues to grow and attract customers of all kinds, it can be hard to narrow down your choices and pick the right venue for your team. If youre worried that planning a retreat might take you away from deadlines and your day to day responsibilities, dont be. This field is for validation purposes and should be left unchanged. (Click here for help with destination management.) Everything requires more consideration timing-wise, for example, the first week of the month isnt good for finance, while the last week of the month isnt good for sales. Your staff isnt going to be on lockdown the entire time theyre at the retreat, so its good to not only plan blocks of time where they can venture off on their own, but also provide some recommendations for what to do during that time. Consider building in things like leisure time and work sessions into your schedule. All you have to do is enjoy (finally) getting your remote team together. If you want to increase employee engagement, get everyone refocused and reenergized while increasing team collaboration, a corporate retreat may be a great choice. She loves building a talented, diverse team that puts customers first. If youre a remote company and still concerned about the price tag, keep in mind that its less expensive to fly everyone someplace twice a year than to pay rent on an office space year-round. Spending several high-energy days with your colleagues has the potential to feel draining, so providing your team with choices in how they spend their time will add to employee delight. Not only did you create a great ambiance with the lounges, lighting, and music, but the food displays were a work of art. Our goal is to let everyone have a nice time and not have to worry about anything. Make sure your plan is feasible, identify any potential challenges, and think through how to keep things running smoothly. Activities like these create a fun and carefree break, while also reinforcing teamwork. You may be able to coordinate with a few team members one-on-one about potentially carpooling, cutting costs if needed. Beginning with a night-per-person price range can help you quickly narrow down venues, check availability, and find a time that works for everyone on your team. Food walls, strolling tables, and food action stations are always a crowd favorite. Our first four retreats were four-day, Tuesday-Friday affairs. People will expect both talks and team building exercises., Different examples of activities you may organize for the retreat include:, If youre not sure where to start, services like TeamBonding can match your venue location with team-building or recreational activities in the area, making organization a little easier.. Here are some questions to think about once you head home. So when youre selecting a venue, prioritize spaces that have a more homey, fun feel rather than the more traditional conference halls. Planning is one thing, execution is another. Whats next? Finishing strong What feeling do you want people to leave with? Everytribe, be it a business, a networking group or a family, needs focused time together to set goals, reflect on mission and spend time justbeingtogether.
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