If a client changes their mind after signing an agreement, its your responsibility to honor their decision, unless, of course, that decision is made based on false information. The Virtual Assistant will be on vacation from ____________ to ____________. It declares the obligations of each party signing the agreement. Then, together with their clients, they can better define those expectations within the contract. If this is not specified in the contract, there could be confusion about whether or not this is expected behavior. All Rights Reserved. 
First of all, there are a number of different chords that VAs can use depending on the specific details and the type of work they are tasked with. 
In the event of termination, Client must provide __________ days notice unless previously arranged otherwise. To that extent, most virtual assistant contractswill have a confidentiality provision, even if only to provide peace of mind for the client to show that your biz is seriously legit. Another important question that the virtual assistant contract clarifies is what exactly are the services expected by the VA. A detailed list of tasks with certain measurable criteria such as a delivered product, a completed project, or a journal that tracks the necessary time may be required. The NDA part of the non-disclosure agreement of the contract prohibits the VA or service provider from sharing your sensitive information with other parties. Typically, in the online business world, we see these provisions used when a company is working with subcontractors who work in a similar field. > >E 8G$Z}^A};Z+ Q qH (?vW ? j? /Qyh+-G~? The added benefit is also that customers have a written signature for the scope of the project and the steps of the solution. Unfortunately, the legal side of a virtual assistant business can go neglected (or worse, ignored) for far too long due to a lack of funds, knowledge, or both.Navigating the legalese of contracts can be especially difficult if you arent sure what to look for. 
> >E 8G$Z}^A};Z+ Q qH (?vW ? j? /Qyh+-G~? Sorry, we couldn't find any posts. If you are looking for a bespoke custom contract (rather than a template) then contact the iCLAW team directly to request a quote. 
?" _S \W$ZE 8G^ _3H ( Q q>OgkEq_j? /Q ? W}zg|" _-G~? This category only includes cookies that ensures basic functionalities and security features of the website. > >E 8G$Z}^A};Z+ Q qH (?vW ? j? /Qyh+-G~? IMPORTANT: Please do not be tempted to change any part of the document which is not highlighted. Our Non-Disclosure Agreement (aka Confidentiality Agreement) template is easy to adapt and can be put into place quickly - perfect for when you are on-boarding a new client who doesnt have one of their own but who are looking to protect their secrets. For example, if you own your own virtual assistant company and you hire other virtual assistants to subcontract for specific products, the contract may contain restrictive covenants to ensure that the subcontractor does not try to solicit your clients. w !1AQaq"2B #3Rbr Payment How is the payment handled if the agreement is terminated? document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); Do you ever feel STUCK in your business? Like your time is stretched thin and clients keep coming in that just dont value your worth?
If the VA will receive access to any company logins, it is especially important to discuss how this information should be stored and used.
?" _S \W$ZE 8G^ _3H ( Q q>OgkEq_j? /V[yw@#{.$kn. Looking for virtual assistant work? A virtual assistant contract must indicate your rate, how and when you will receive payments, any applicable taxes, and penalties for late or missed payments. It should also be concise and easy to read, so font styles and sizes, spaces, margins, line spacing, and all other aspects of its formatting should make it easy to read. If a customer requests it, a virtual assistant can accept a restrictive agreement, e.B a non-compete clause or a non-solicitation clause. To avoid misunderstandings, include communication methods, schedules, and boundaries in your contract. In fact, they could disappear and refuse to pay you for your time, and theres nothing you can do about it.
Want more actionable VA tips and helpful insights on remote work? However, before you hire someone, you need to settle everything with a detailed virtual assistant contract. No matter how amazing the project sounds or how perfectly suited they seem as a potential customer, without a contract in place, youre taking an unnecessary risk. What is your hourly or package rate? Some customers also want other restrictive covenants. It also describes procedures that will be followed in the event either party needs to terminate or make changes to their work arrangement. This means I may earn a small commission (at no cost to you) if you sign up for a program or make a purchase using my link! A virtual assistant can prepare and sign different types of contracts. Typically, the contractor will be paid pro rata, which means paid for the work completed until the termination is effective, but this should be specifically stated. A contract also reinforces the idea that both parties must adhere to agreed-upon terms and services (e.g., deliverables and work hours).
Additional information, such as . These tasks may require ________________________. What about deposits? document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); New Call Center Services - Level Up Your Virtual Team Now! But for clients to take full advantage of VA services, someone needs to be accountable for specific tasks and deliverables related to these tasks. Virtual Assistant Non Disclosure Agreement. Instead, its important to have due dates that are realistic and give both parties time to accomplish their tasks in a timely and productive manner. A virtual assistant contract template is designed and sent for signature when you start a new project. Non-Disclosure Agreements provide businesses (and individuals) a higher than normal level of protection. /ColorSpace /DeviceRGB Your contract must indicate how you and your client will handle contract cancellation. The non-compete clause is a contract provision that prevents the virtual assistant from setting up an identical business competing with the client in any region the client specifies. Get inside my FREE legal class to learn about business bank accounts, sole proprietor v. LLC, business insurance, contractors v. employees and more! He can also sign a mandate contract for clients with whom he wishes to establish a long-term relationship. ), Flat fee for a full project or installments for the achievement of certain phases of a project. All rights reserved | Website by My Girl Friday, Business Planners and other Resources for Virtual Assistants, Virtual Assistant Non-Disclosure Agreement Template. Tip: Psssst. We promise to never share your information with a third party and never spam. This may also include roaming charges if you use your own phone for work purposes. Some virtual assistant contracts state that a VA must be available for a certain number of hours every day or week. $4%&'()*56789:CDEFGHIJSTUVWXYZcdefghijstuvwxyz ? /Width 2903 Whether youre about to take on your first role as a virtual assistant or have been doing this for many years, you need to make sure that every business transaction is as straightforward and painless as possible. What needs to be included? If youre answering YES over there I have just the thing for, I know what it is to be comfortable financially, but I also know what it feels like to be broke. Save my name, email, and website in this browser for the next time I comment. A late fee will be imposed for any payments received after their due date, at an amount equal to 5% of the outstanding balance. ), Whether an invoice is required prior to payment, The payment timeline (Weekly, Monthly, Per Project, Etc. This, of course, is not good business practice. Such an agreement also contains standard contractual clauses, such as choice of law and place of jurisdiction. The dates of preparation and signature of the contract must also be indicated. [NOTE: it is essential that the program/schedule of services is clearly defined and documented]. Most of the time, many customers who insist that certain useful clauses be removed before signing the PDF virtual assistant contract are problem creators. It should be free of errors or omissions. ?" _S \W$ZE 8G^ _3H ( Q q>OgkEq_j? /Q ? W}zg|" _-G~? > >E 8G$Z}^A};Z+ Q qH (?vW ? j? /Qyh+-G~? However, it is better to be prepared with a specific clause, just in case there is an unfortunate need to use it. ?" _S \W$ZE 8G^ _3H ( Q q>OgkEq_j? /Q ? W}zg|" _-G~? > >E 8G$Z}^A};Z+ Q qH (?vW ? j? /Qyh+-G~? ?" _S \W$ZE 8G^ _3H ( Q q>OgkEq_j? /Q ? W}zg|" _-G~? ?" _S \W$ZE 8G^ _3H ( Q q>OgkEq_j? /Q ? W}zg|" _-G~? What methods of payment will you accept? Spam is so not cool. The common practice is that a client does not want to hire a contractor to do work for them without a valid contract. > >E 8G$Z}^A};Z+ Q qH (?vW ? j? /Qyh+-G~? For instance, when will you be available for calls with your client? In this article, we`re going to go over what a virtual assistant contract is, why you need it, and what`s in it. Im telling you, Danielle gave us the total hookup in this guest post. > >E 8G$Z}^A};Z+ Q qH (?vW ? j? /Qyh+-G~? Check Out These EPIC Bonuses - Limited Time Only! (Duh!) These are particularly important when clients have a patent on their idea. It also specifies who has what rights and who must fulfil which obligations. And since you share this information with your VA, you should also add a non-solicitation clause. Incentives such as bonuses and profit-sharing agreements are possible but should be negotiated upfront before signing the agreement. It sets expectations and rules for both parties, which can help reduce confusion, frustration, or even conflict down the road. ?" _S \W$ZE 8G^ _3H ( Q q>OgkEq_j? /Q ? W}zg|" _-G~? How can I make sure Im covered, legally? A legally binding contract helps clients understand what theyre paying for. %&'()*456789:CDEFGHIJSTUVWXYZcdefghijstuvwxyz However, if you have a contract, its much easier to prove that the services provided did indeed meet the specifications and should be paid for. In trade agreements, there can easily be confusion about what to provide and when to provide it. ?" _S \W$ZE 8G^ _3H ( Q q>OgkEq_j? /Q ? W}zg|" _-G~? Virtual assistant contracts ensure that you and your virtual assistant are on the same page. The contract will be from you (service provider) to said company for your services. What is the best way for your client to send you new tasks or ask for progress reports? Industry - Other Entrepreneur - Virtual Assistant. Its time to put together your first virtual assistant contract. The amount to be paid by the client ($30/hour, $500 per project, Etc. > >E 8G$Z}^A};Z+ Q qH (?vW ? j? /Qyh+-G~? He points out that the assistant is hired for a specific department or project and is not an employee. Be sure to check with the laws of your state before agreeing to any restrictive covenants, as the ability to be enforced can vary widely from state to state. Its one less thing to worry about because you and your client have clearly defined what is expected. In the relatively new world of e-commerce, the services offered by virtual assistants can often seem intangible. As such, its very common for VAs and clients to enter into agreements without deciding on specifics such as: If you dont include important details such as these in your contract, then theres nothing stopping either party from taking liberties that favor their interests. *This post may contain affiliate links. No matter WHAT you decide for your own business, every contract engaging a virtual assistant should include specific payment terms. All work performed by the Virtual Assistant on behalf of the Client shall be considered as work-for-hire and shall belong solely and exclusively to the Client, including but not limited to any copyrights or other intellectual property rights that may exist. stream The Client will compensate the Virtual Assistant with an hourly rate of $______. The importance of VA contracts is often overlooked. If so, who has responsibility if things go wrong? > >E 8G$Z}^A};Z+ Q qH (?vW ? j? /Qyh+-G~? B hours required, may be included. It may also include details about weekly meetings with the client or monthly all-hands meetings with the clients entire staff. Nothing on this website is legal advice and no attorney-client relationship is formed by purchasing or viewing a contract template. Does it need to be in writing/via email? This ensures that most disagreements are resolved quickly! JFIF C Want to achieve work-life balance while earning a steady income? Ill admit that my family and I have had times where we didnt know how we were going to pay the bills. By clicking Accept, you consent to the use of ALL the cookies. The Virtual Assistant will not disclose anything said or done during this project to any third party without the Clients express approval. Therefore, a virtual assistant contract may contain them in the form of a non-compete obligation. Unfortunately, the legal side of a virtual assistant business can go neglected (or worse, ignored) for far too long due to a lack of funds, knowledge, or both. This template may serve as a starting point for drafting a virtual assistant contract. This clause is intended to limit your ability to take on a similar business as a customer for the duration of your contract. A good, confidential virtual assistant is worth her/his weight in GOLD. Get a specific list of your tasks so you can ensure your performance. As a professional service provider working remotely, communication is one of the most important things youll need to be good at. By doing so you run the risk of invalidating the contract. /BitsPerComponent 8 ?" _S \W$ZE 8G^ _3H ( Q q>OgkEq_j? /Q ? W}zg|" _-G~? Do you have a contact for this.. or I suppose I can use the same one..? These cookies will be stored in your browser only with your consent. > >E 8G$Z}^A};Z+ Q qH (?vW ? j? /Qyh+-G~? Thats why it is important to ensure that your virtual assistant contract has provisions for how the termination will happen. Clarifying specific job duties in the agreement allows both parties to agree on what it is that the virtual assistant will be doing. A virtual assistant contract is one of the most powerful tools VAs have for making sure their clients respect and pay for their work. . Consider including timeframes for each task or project in your virtual assistant contract. > >E 8G$Z}^A};Z+ Q qH (?vW ? j? /Qyh+-G~? You know you want to pursue entrepreneurship, but the fear, What is the SavvySystem? This is typically used when work requires you to provide virtual support for an extended period of time. << ID #W15441447/T00404522, Virtual Assistant Contract: Why You Need One (Plus A Free Template! If you have a specific problem and need legal advice, contact a licensed attorney.
This means that if either party fails to meet contractual obligations, theres a strong measure of recourse through documentation that supports your position. It is mandatory to procure user consent prior to running these cookies on your website. ?" _S \W$ZE 8G^ _3H ( Q q>OgkEq_j? /Q ? W}zg|" _-G~? The Virtual Assistant may not share or publish in any form anything about this project (including but not limited to personal journal, portfolio, interviews with other parties, etc.) All Rights Reserved. Lets get started! The notice period is how much time a client or VA should give after they decide to cancel a contract. Remember to set aside approximately 30% for the tax man! > >E 8G$Z}^A};Z+ Q qH (?vW ? j? /Qyh+-G~? For example, a client may expect a VA to travel outside her hometown for meetings or events related to her work. ), If a deposit is required to start (Be sure to include refundable/non-refundable deposit terms! They often work from home, which can be miles away from the client. Take our Work from Home Readiness Quiz! The contract may allow a warning before legal action is taken (e.g., non-payment), giving the offending party one last chance to correct the situation. In general, VAs can improve the efficiency of operations because theyre able to work from any location with internet access. In the event that employment is terminated early due to inadequate performance as determined solely by the Client, a partial payment for completed services may be withheld and the Virtual Assistant will be required to complete said work adequately before any remaining payment is issued. Some virtual assistants believe that contracts are optional and only meant for companies with several VAs or business owners who have a large virtual assistant team at their command. Out of these, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. This clause is especially common with virtual assistant companies that hire subcontractors because it helps prevent the subcontractor from poaching customers. If the VA will receive access to any company logins, it is especially important to discuss how this information should be stored and used. LastPass is a secure and FREE resource if youre feeling a little lost on what to recommend for logins! A contract clarifies issues such as the money the customer has to pay to the virtual assistant. An important element of the virtual assistant contract is to determine the nature of the employment agreement whether the VA or service provider is legally considered an independent contractor of your company and not an employee. After all, the typical virtual assistant is a freelancer and according to various sources and forums; Inability to get paid and late payment challenges are among the biggest problems faced by freelancers and small businesses. This schedule may change based on individual workload and job duties assigned by the Client (in which case additional compensation may be negotiated). Many virtual assistants are independent contractors. This website uses cookies to improve your experience while you navigate through the website. This Agreement sets forth the terms and conditions of the work to be performed under the Virtual Assistant Contract.
> >E 8G$Z}^A};Z+ Q qH (?vW ? j? /Qyh+-G~? However, a virtual assistant contract is essential for first-time VAs because it will serve as a business foundation. Find a Virtual AssistantWhat is a Virtual Assistant?Join the NetworkPrivacy Policy | Disclaimer | Terms & Conditions, Virtual Assistant Network NZ 2020. You need to be wary of these customers. > >E 8G$Z}^A};Z+ Q qH (?vW ? j? /Qyh+-G~? With the help of attorney Danielle Liss, The Virtual Savvy created a comprehensive contract created JUST for virtual assistants in our VA Toolbox. Its easy to think, Oh, I know this person. Follow up, follow up, follow up! Any cookies that may not be particularly necessary for the website to function and is used specifically to collect user personal data via analytics, ads, other embedded contents are termed as non-necessary cookies. For convenience, Time Doctor integrates with TransferWise, PayPal and Payoneer. Lets jump right in! And I would dare say most upright, ethical business owners will want to PAY you for the work you do! Adjust the wording to suit your particular situation. As with any other contract, it makes sense that the virtual assistant contract contains some basic details. Payments should also include expenses incurred on behalf of the employer. The document provides a framework in which to discuss how work will be conducted. It could also be the last bit of hope to get what is due to you. /Height 289 Make sure that these items are clearly stated so theres no confusion later on as to whether or not something was completed satisfactorily by either party or what is expected during a particular timeframe. Sometimes overcommunicating is whats needed to give that extra push! They create a professional atmosphere almost immediately when established, which is ideal for VAs because it allows them to stay focused on the task at hand. It should also describe what will happen if the client fails to pay you on the agreed-upon schedule. They are often the ones who tend to delay payments. What are some suggestions for when youve had a great discovery call, agreed to work together but the client is dragging their feet signing the contract?
Pay close attention to a client who insists that you remove a crucial clause that protects your interests. > >E 8G$Z}^A};Z+ Q qH (?vW ? j? /Qyh+-G~? When to terminate How much notice is needed before the termination becomes effective? It may also include a non-solicitation clause that prevents one party from attracting customers from the other party. If, after signing the contract, the clients needs change to require more time and tasks than originally discussed, its your responsibility to renegotiate a new rate. Tired of dealing with late payments and errant clients? Without these details, it becomes difficult to know if the VA or the client has not done their part. of contracts can be especially difficult if you arent sure what to look for. Sometimes it`s best for freelancers and PAs to let go of certain jobs if they can`t come to an agreement with clients that works for both parties. No matter what you choose for your own business, any contract that hires a virtual assistant should include certain payment terms. Either you work on a certain number of tasks per month, or you work a certain number of hours per month. Its SO stressful. With the help of attorney Danielle Liss, The Virtual Savvy has created a complete contract made JUST for virtual assistants in our VA Toolbox. A virtual assistant contract must include obligations from both parties regarding how they will participate in each others success. A well-written contract will also define parameters that may directly influence how a VA performs the required tasks. Youre going to LOVE it. The virtual assistant contract template can also clarify the number of hours a Member must enter. 2020-2022 The Legal Paige I All Rights Reserved Terms & Conditions Terms of Purchase Privacy Policy Disclaimer Site CreditsThe Legal Paige is owned by The Legal Paige, LLC and is not a law firm. You want to get paid for the work you do, right? A local lawyer might be in a better position to respond, sorry! They often perform a number of tasks for customers for a fee. You also have the option to opt-out of these cookies. It also helps your assistant know what to expect from you, for example, if you own your own virtual assistant business and hire other virtual assistants to outsource certain products, the contract may include restrictive agreements to ensure that the subcontractor is not trying to attract your customers. /Type /XObject
/Length 27325 Having a virtual assistant contract allows you to avoid and correct any possible misunderstanding about: For first-time VAs, having a virtual assistant contract eases the stress that can come from being new to the industry. > >E 8G$Z}^A};Z+ Q qH (?vW ? j? /Qyh+-G~? The ideal cancellation clause asks for 30 days prior written notice. Does the virtual assistant have authority to negotiate agreements with suppliers providing input/output data to the employer without advance approval? The Virtual Assistants availability to the Client is _______________. While youre at it, why not add your logo and edit the colours and fonts to suit your own branding?! You want to have a contract in place before you start working for a client because it protects you. Even if your client doesnt require that you have one, have one! 5 MUST-HAVES FOR YOUR VIRTUAL ASSISTANT CONTRACT. Please try a different search. The rate in your virtual assistant contract should include any minimum number of hours you expect to work per week, overtime and weekend rates, as well as any additional services or responsibilities clearly outlined in the contract. In a virtual assistant contract, both parties should agree on the specific set of tasks and deliverables that the virtual assistant will be responsible for. The Client agrees to provide a list of task requests no fewer than fourteen (14) days prior to their execution. Before sharing it with anyone, they need proof that you wont disclose any of the information to another person without prior permission. Its not a good idea to have vague deliverables that are open-ended (e.g., client needs will be met). Stock Photo Websites, The Virtual Assistant's Guide, VA Resources, VA Work Tips and Best Practices, Top Virtual Assistant Tools 101 (Part 7): Cybersecurity and Data Security System Tools, VA Resources, VA Work Tips and Best Practices, Virtual Staffing 101, How to Setup Contracts for a Virtual Assistant and Set Work Expectations, Hire Personal Assistant, Get Things Done: How to Get Help Checking Off Your List, Top Virtual Assistant Skills to Look for in 2022 and Beyond, How to Future Proof Your Business: Essential Tools and Solutions. unless the Client has given written consent. Be sure to include: For most virtual assistants, payment is usually handled in one of the following ways: Tip: Remember, a virtual assistant is not an employee and is typically not a salaried position. > >E 8G$Z}^A};Z+ Q qH (?vW ? j? /Qyh+-G~? A virtual assistant contract is an agreement of conduct between a virtual assistant and the virtual assistants client. If this is not possible, you can agree on a shorter period. /Filter /DCTDecode This includes ownership of all files, documents, data, materials or other information comprising a part of this Agreement. We use cookies on our website to give you the most relevant experience by remembering your preferences and repeat visits. Click here to get full access to the VA Toolbox today. Most virtual assistant companies already take this aspect into account for you in your customer contract. For those unfamiliar with these provisions, a, Download our free checklist and starter kit, Looking for an iron-clad virtual assistant contract for your business?. It defines what that VA will do and how theyll do it and establishes rules to follow throughout the relationship. Hours worked: [______] per week. Who may terminate Make sure it is specific as to whether both parties have the right to terminate. It also doesnt guarantee you payment of services rendered or non-payment, as the case may be. ), https://20four7va.com/wp-content/uploads/2020/04/20four7va_logo_transparent_white_400px.png, https://20four7va.com/wp-content/uploads/2021/07/featured-image-for-virtual-assistant-contracts-why-need-one.png, when the VA is available for audio or video calls and when the client expects the VA to be online for discussions and check-ins, requirements for virtual assistant availability and communication.
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